Document Controller

Key Responsibilities

  • Controlling documents including incoming and out coming from Design company, contractors, subcontractors, vendors by official transmittals and then save into the system with classify directory.
  • Updating new and revised drawings and technical documentations and others related to project with the master register. Also keeping the old ones in superseded folders for information when necessary
  • Maintaining all technical data as : design drawings, vendor documents, report, technical query, NCR.
  • Preparing documents and transmittal for returning docs or issuing docs officially to vendors and contractors.
  • Allocating incoming documents to the related Dept for review or approval. There are master list for each kind of incoming and out coming documents
  • Keeping all the original certificates which handed over from other Depts.
  • Scanning and saving in system all received and issued or return documents (both soft and hard copies).
  • Creating a master register for the documents to prepare handing over to Client at the end of project.
  • Supporting other Depts. to boost work’s efficacy
  • Being communicator between manger and staffs, and being communicator between project group with other departments
  • Supporting staff with paper works internally and with other departments. Supporting expats with procedure to get VISA, work permit, temporary resident cards, driving licenses.
  • Supporting for new comer with HR and admin functions
  • Complete and support HR on monthly computing attendance for payroll.
  • Booking air ticket, transport, accommodation for expats, Vietnamese staffs and Project visitors
  • Completing and submitting to finance all application for payments of all invoices received from vendor, or internal expense claims
  • Supporting contractors in safety induction and internal paper works

We are looking for qualified and driven individuals who have

Experience, skill, knowledge

  • University graduation
  • At least 1 year of experience
  • English language
  • Microsoft Office: advanced skills with MS Excel, Word, and Power Point

Competency and other requirements

  • Time management
  • Organizational skill
  • Team-work
  • Well-organized
  • Supportive
  • Inquisitive
  • High sense of responsibility
How to register

Please send us your resume via [email protected] and our Human Resources Team will contact you within 7 days.